Document Compliance
Ensure documents comply with regulatory standards and policies
Key Benefits of Compliance Management
Supported Compliance Standards
European data protection and privacy
South African personal information protection
Nigeria Data Protection Regulation
Information security management
Corporate governance standards
Organization-specific policies
Regulator Dashboard
The Regulator Dashboard provides a comprehensive view of your compliance status across all frameworks.
Compliance Overview
Visual summary of compliance scores across all frameworks
Progress Tracking
Track compliance progress over time with trend charts
Risk Indicators
Identify high-risk areas requiring immediate attention
Control Status
Monitor the status of individual compliance controls
Data Sharing Consents
DocAssure provides comprehensive consent management for controlling who can access your documents.
Personal Document Sharing
Share Documents
Share documents for KYC, loans, employment verification
Manage Requests
Review and respond to incoming access requests
Access Levels
Choose View Only or Download access
Time-Limited
Set expiration dates, revoke access anytime
Regulator Access
Grant regulators access to compliance data with configurable scope levels:
Aggregated compliance scores only
Control status and anomaly reports
Complete access including metadata
Consent Control
You maintain full control. Revoke access anytime, extend expiration, or modify scope. All activities are logged for compliance reporting.
Data Deletion & Retention
POPIA gives data subjects the right to have personal information deleted once it is no longer needed. DocAssure honours this with a two-stage model that frees your storage immediately and, critically, leaves no remnants behind a permanent delete.
1. Move to Trash
Deleting a file moves it to a recoverable Trash. It is removed from your storage count and from AI search the moment it is trashed — so deletions reflect instantly — but the file itself is retained so you can restore it.
2. Restore (within 30 days)
Anything in Trash can be restored, which re-activates it for storage and AI search exactly as before. Nothing is lost during the recovery window.
3. Permanent erasure
After 30 days — or immediately if you tap “Empty trash” / “Delete forever” — the file is physically purged everywhere: the encrypted object, its database record, its AI vector embeddings, and its knowledge-graph entities. This is irreversible.
Why this matters: a “deleted” document that still lingers in a search index or a derived knowledge graph is still personal information being processed. Purging the vector embeddings and graph entities alongside the file — not just hiding it — is what makes the erasure genuine under POPIA. The 30-day window balances that against accidental-deletion recovery, and runs automatically so nothing is retained longer than the policy allows.
Compliance Checking
Automated Checks
Manual Checks
- 1. Open document details → Compliance tab
- 2. Select Run Compliance Check
- 3. Choose standards to check against
- 4. Review the compliance results
Gap Analysis
Identify gaps between your current compliance state and requirements.
Evidence Collection
Link documents as evidence for compliance controls. This creates an audit trail and simplifies regulatory examinations.
Important Note
Compliance standards evolve over time. DocAssure regularly updates its rules to reflect regulatory changes. Periodically review your settings to ensure they meet current requirements.